Since its launch in 2016, Notion has been making waves within the productiveness area, and for a superb purpose. It eliminates the necessity to unfold out work between a number of apps and acts as an all-in-one note-taking, activity administration, and collaboration software. Notion’s modular-based method to simply about all the things additionally implies that you get to mildew it no matter what you need.
Should you simply sign up for Notion, although, there’s little doubt that you will see the minimalistic consumer interface to be complicated? Not like different productive instruments, you received’t see any fancy toolbars or formatting choices to mess around with.
But, Notion’s easy design and aesthetics are its strongest factors. Somewhat than forcing you into a selected construction or hierarchy, it’s fully as much as you to determine the way you wish to use it.
On this Notion app assessment, you need to discover a handful of suggestions that will help you begin and fast-track your approach with Notion.
1. Insert Blocks
In Notion, all the things are a block. Every time you begin to kind one thing, you begin with a default textual content block. However, you possibly can insert one thing aside from a textual content block.
Press the forward-slash (/) key, and you need to see a floating pane with all of the blocks you possibly can create. You may have your primary blocks on the prime of the listing. These allow you to embed pages (extra on that later), create subheadings, insert to-do lists, add dividers, quote textual content, and so forth. You’ll use them rather a lot.
Then, you have got your database, media, and superior blocks. They’re very highly effective and allow you to do something from importing records data, inserting Kanban-style boards, to embedding calendars. Experiment with every block. The notion will begin to make sense the extra you add blocks.
To make issues simpler, you possibly can filter out a block by typing its identity instantly after urgent the forward-slash (/) key. Then, press Enter to insert it straight. Keep in mind your favorite blocks, and including them needs to be a breeze.
2. Transfer Blocks
With Notion, you don’t need to get issues proper the primary time round. When you’ve put your notes and duties right into a web page, you possibly can rearrange them within the order that you really want. That applies to each kind of block in Notion.
Place your cursor over a block. Then, drag the block deal with that reveals to the left of it to maneuver the block round. A blue line ought to mark particular factors the place you possibly can launch every block.
Notion additionally allows you to create columns. Merely drag a block horizontally and launch when you see a vertical blue line.
3. Convert Blocks
You’ll be able to convert a primary block to a different one even after you’ve completed including content material to it. Begin by choosing the block deal with. Then, level to Flip into on the context menu and choose the kind of block you need. If you wish to flip a block with normal textual content right into a subheading, for instance, choose the H1, H2, or H3-type header blocks.
4. Create Subpages
You don’t need to create a separate web page within the Notion sidebar every time you wish to work on one thing new. As an alternative, use a Web page block to embed a web page inside one other. You’ll be able to have as many nested pages as you would like.
For instance, you possibly can have a single web page as your most important dashboard and create subpages resulting in your different stuff. Not solely does that make it easier to arrange issues inside Notion logically, however, you also need to have a clutter-free sidebar.
The notionmay be very versatile. You too can drag and drop current pages into different pages within the sidebar to show them into subpages and vice-versa.
5. Hyperlink to Different Pages
Hyperlink to the web page is one other extremely helpful block in Notion that, mixed with the Web page block, will help make all the things movement. Add it wherever to hyperlink to a different web page.
6. Format Textual content
At a look, Notion appears to be devoid of any formatting choices. Don’t fear. Simply spotlight the textual content you wish to format, and you need to see a nifty toolbar with a handful of choices to daring, italicize, and underline. It additionally allows you to add hyperlinks, change the textual content color, and so forth.
7. Add Web page Icon and Cowl
Notion allows you to personalize any web page (together with nested pages) with an icon and a canopy picture. To do this, hover over the web page heading and use the Add Icon and Add Cowl choices.
You’ll be able to choose icons and canopy pictures from the built-in icon/picture gallery or add your individual.
8. Transfer Blocks to Different Pages
You’ll be able to transfer any block to a different web page. Choose the block deal with and level to Transfer to. Then, choose the web page that you really want. Or, you possibly can simply drag and drop it into the related web page on the taskbar.
9. Fast Discover
Wish to discover one thing inside your Notion workspace? Choose the Fast Discover choice to the highest left of the window and begin typing to filter out pages and blocks immediately.
When you get moving into Notion, Fast Discover can be indispensable. To convey it up even quicker, press Ctrl+P or Cmd+P.
10. Share Pages
Relying in your Notion plan, you have got entry to a number of highly effective share choices. In case you have a Private or a Private Professional plan, you possibly can invite folks (Notion calls them “guests”) to view, remark, or edit pages. You too can share pages publicly. Choose the Share choice to the top-right of the window to start out sharing.
In case you have a Crew account, Notion shares all pages beneath the Workspace part on the sidebar with the remainder of your crew members. You’ll be able to nonetheless create private pages that nobody has entry to within the Personal space.
11. Lock Web page
It’s very simple to mess one thing up in Notion and never discover. Locking a web page can forestall any unintentional edits. To do this, choose the three dots to the highest proper and select Web page Lock.
12. Import Content material
You’ll be able to import plain textual content, Phrase, Excel, and CSV records data to Notion. Moreover, you possibly can import information straight from various productiveness instruments comparable to Evernote and Trello. Choose the Import choice on the backside of the sidebar to get began.
13. Allow Darkish Mode
Notion helps darkish mode. Choose the Settings & Members choice on the sidebar and activate the toggle subsequent to Darkish Mode to allow it.
Alternatively, you should utilize the keyboard shortcuts Ctrl+Shift+L or Cmd+Shift+L to toggle between darkish and lightweight modes quicker.
14. Notion Net Clipper
Whereas searching online, you should utilize the Notion Net Clipper extension so as to add any internet web page to your Notion workspace. It’s out there for each Chrome and Firefox. After putting in the extension, signal into it together with your Notion credentials, and also you’re good to go.
15. Use Templates
The notionwill be overwhelming, however, that’s the place web page templates will help. Choose the Templates choice to the underside of the sidebar to convey up the built-in Templates gallery. Then, broaden a class comparable to Private, Schooling, or Mission Administration and make your choice.
Choose to Use this template, and Notion will robotically create a brand new web page based mostly on the chosen template. You’ll be able to, in fact, edit the template nonetheless, you need.
For extra templates from the Notion crew and group, head over to the Notion Template Gallery.
Totally different Notions
There’s simply a lot to do in Notion that we barely managed to scratch the floor on this Notion app assessment! When you’ve nailed down the fundamentals, although, you need to really feel extra snug utilizing it. Now, it’s time to craft that Notion workspace to suit your particular wants.